
Why We Ask for These Documents
Gathering these documents upfront is the foundation of proactive tax planning. It allows us to move beyond simple tax preparation and build a comprehensive strategy tailored to your financial life. Here’s how this process benefits you:
1. Complete Financial Picture
We need to see the whole puzzle, not just a few pieces. By reviewing your prior returns, financial statements, and business records, we gain a clear understanding of your income streams, deductions, and overall financial health. This ensures no opportunity is missed and no risk is overlooked.
2. Identify Opportunities Before They Vanish
Many of the most powerful tax-saving strategies must be implemented before a transaction occurs. Having your documents in hand early allows us to spot opportunities—like cost segregation studies for a new building, bonus depreciation on equipment, or structuring a business sale—while you still have time to act.
3. Customized Strategy, Not One-Size-Fits-All
Your financial situation is unique. Whether you’re a real estate investor, a business owner, or a high-net-worth family, we use your documents to design strategies that fit your specific goals, risk tolerance, and lifestyle. This avoids generic advice that may not work for you.
4. Minimize Surprises and Audit Risk
Incomplete or disorganized records can lead to missed deductions, incorrect filings, and, ultimately, IRS scrutiny. By providing complete and accurate documents, we help ensure your returns are accurate, defensible, and supported by solid evidence—giving you peace of mind.
5. Seamless Coordination with Your Advisors
We work collaboratively with your attorneys, financial advisors, and other professionals. Having your documents organized allows us to share the right information with them, ensuring that your tax planning is fully integrated with your estate plan, investment strategy, and business goals.
6. Long-Term Wealth Preservation
This isn’t just about this year’s tax return. It’s about building a multi-year plan that preserves your wealth, reduces your overall tax burden, and positions your family or business for the future. The documents you provide today become the roadmap for that journey.
In short: Your documents are the raw material we use to build a smarter, more efficient tax plan—so you can keep more of what you earn and build a lasting legacy.
Client Document Checklist
Engagement & Consent
- Signed Engagement Letter
- Tax Organizer / Intake Form
- GDPR/Privacy & E-Signature Consent
Prior Returns & Financials
- Prior Year Tax Returns (3–5 yrs)
- Financial Statements (audited/reviewed)
- General Ledger / Transaction Data
- Payroll Reports (941, W-2, 940)
Business Entity Docs
- Formation / Articles
- Governing Agreements (Bylaws, Operating)
- Entity Elections (2553, 8832)
- EIN Assignment Letter
Compensation & Benefits
- Payroll Service Reports
- Officer/Shareholder Compensation
- Equity Awards (ISO, NSO, RSU)
- Forms 3921 & 3922
Retirement & Fringe
- Retirement Plan Docs (401k, SEP)
- Form 5500 & Trust Reports
- Contribution Records
- Fringe Benefit Descriptions
Vehicle Logs & Mileage
- Vehicle Logs (mileage & expenses)
- Accountable Plan Documents
- Expense reports with receipts
Asset Management
- Purchase Contracts / Invoices
- Financing Documents
- Asset Depreciation Schedule
- Cost Segregation Study
Real Estate
- Purchase/Sale Agreements + HUD-1
- Lease Agreements
- Improvement Records
- Form 1098, Depreciation Schedules
Investments & Capital Gains
- Brokerage Statements (1099-B, DIV)
- Schedule K-1s
- Stock Option & RSU Records
- Promissory Notes
Foreign & International
- FBAR (FinCEN 114)
- FATCA Form 8938
- Forms 5471, 8865, 8858
- Foreign Account Reports
Charitable & Estate
- Donor Acknowledgment Letters
- Form 8283, Qualified Appraisal
- Will & Trust Documents
- Schedule K-1 (Form 1041)
Family Office & Governance
- Family Mission Statement
- Investment Policy Statements
- Beneficial Ownership Register
- Professional Advisory Map
Trust & Estate Planning
- Trust Instruments (GRAT, SLAT, QPRT)
- Crummey Notices
- GST Allocation (Form 709)
- Valuation Reports
High-Value Tangible Assets
- Luxury Asset Docs (aircraft, yacht, art)
- SPV formation & operating
- Operational logs, insurance
- Appraisals
Specialized & Miscellaneous
- PPLI / PPVA Documents
- NIIT Planning Worksheets
- Pre-nuptial / Divorce Decrees
- Beneficiary Designations
Next Steps
- ▸ Review the checklist and mark which documents you have.
- ▸ For items you are unsure about, contact us — we will help you identify what is needed.
- ▸ Upload documents to your secure client portal (or bring physical copies to your appointment).